Guides

How to share your property management calendar with your cleaner

Already use Guesty, Hostaway, Hospitable or another property management system? Your bookings are in one place. Here's the simplest way to get them to your cleaner, with no app or login.

By Michael Frei, Airbnb host for 5 years and founder of SheetDay. Updated .

Quick answer

Most property management systems give cleaners a login or an app. If your cleaner won’t use either, copy each property’s calendar link from your system and paste it into SheetDay. Your cleaner gets one simple page with every checkout, updated every hour.

Step 1: Find your calendar link

Most systems can export a calendar link (iCal) for each property. Here’s where to find it, and how each one gives cleaners access on its own.

  • Hospitable

    Calendar link: Properties, the property, Export calendar, Copy iCal link

    Built-in cleaner access: Tasks App, a web portal with its own login

    Step-by-step Hospitable guide

  • Guesty

    Calendar link: Operations mode, Properties, the listing, Calendar, Calendar sync (iCal), Export Guesty calendar

    Built-in cleaner access: Added as a user with a role, logs in

    Step-by-step Guesty guide

  • Hostaway

    Calendar link: Listings, Get iCal

    Built-in cleaner access: Hostaway mobile app, with a user account

    Step-by-step Hostaway guide

  • OwnerRez

    Calendar link: Calendar export or custom iCal link

    Built-in cleaner access: Portal User, with a separate login

  • Lodgify

    Calendar link: The property's calendar, iCal export link

    Built-in cleaner access: Tasks through the mobile app

  • Smoobu

    Calendar link: The property's calendar sync or iCal settings

    Built-in cleaner access: Free read-only account, with its own login

  • Hostfully

    Calendar link: The property's calendar sync or iCal settings

    Built-in cleaner access: Service Hub in the Hostfully app

Almost every built-in option asks your cleaner to log in or install something. An independent cleaner who works for several hosts often ends up juggling apps and passwords, and the schedule goes unread.

Step 2: Paste the link into SheetDay

SheetDay is the bridge between your property management system and your cleaner. It reads your calendar link every hour and turns it into one simple page made for cleaning.

  1. 1Start a free trial and click Add property.
  2. 2Paste the link into Booking calendar link. Repeat for each property.
  3. 3Open Cleaner link and tap Send as text message, or copy the link and send it any way you like.

What your cleaner sees

  • One link that opens on any phone. No app, account or password.
  • All bookings in one calendar and one list of cleaning dates.
  • Same-day turnovers are highlighted so nothing gets missed.
  • Reminder emails go out the day before each checkout, to you and, if you like, to your cleaner.
  • Your cleaner can switch the page to Spanish.

My experience

My cleaner won’t download an app or deal with logins. A link they can open from a text message is the only thing that has worked for us.
Try it free for 7 daysSee pricing

Guest details stay private

Calendar links from property management systems often include guest names and contact details. SheetDay reads only the dates. Guest names, contact details and prices are never stored or shown to your cleaner.

Common questions

How do I share my property management calendar with my cleaner?
Most systems give cleaners a login or an app. For something simpler, copy your property's calendar link (iCal) from your system and paste it into SheetDay. Your cleaner gets one page they open on their phone.
Does my cleaner need a login to my property management system?
To use the system itself, almost always. With SheetDay, your cleaner never logs in. They open one link.
Where do I find my calendar link?
Look for Export calendar or iCal in the property's calendar settings. The list above shows where it is in Hospitable, Guesty, Hostaway and others.
How fast do new bookings show up for my cleaner?
SheetDay checks your calendar link every hour, so changes reach your cleaner's page quickly.

Sources: Hospitable, Guesty, Hostaway, OwnerRez, Lodgify, Smoobu and Hostfully.

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